FSB Virtual Meetings

11 Jun 2020

FSB virtual events will be held online using Zoom. Please read through this page for help with using Zoom, and also to understand FSB requirements and advice on virtual networking.

If possible, please notify the event organiser if you are unable to attend. This allows someone else to take your place where numbers are limited.

You are not permitted to record FSB events and meetings without written consent from FSB.

Etiquette for virtual events

To ensure that the event is enjoyable and valuable for everyone, please remember:

  • Be polite and professional at all times
  • Behaviour should be appropriate for a business meeting at all times.
  • Join from a safe location which you can remain at for the duration of the meeting.
  • If you will be sharing content during the event, make sure you have the files and/or links ready to go before the event begins.
  • If possible, join a few minutes before our scheduled time. 
  • Try to keep your backdrop simple and appropriate to ensure participants focus on what you are saying and not your surroundings.
  • To help keep background noise to a minimum, make sure you mute your microphone when you are not speaking. When your microphone is not muted, avoid activities that could create additional noise, such as shuffling papers.
  • For better audio quality, you might want to use a headset and microphone.
  • For networking events, please come prepared with some news, a top tip, or a question to ask the group.
  • You can make it easier to focus on the meeting by turning off notifications, closing or minimizing running apps, and muting your smartphone. 
  • You'll retain the discussion better if you refrain from replying to emails or text messages during the meeting.
  • Any comments posted in the meeting chat or verbally should be accurate, professional, lawful and not seek to mislead or miss sell.
  • You should promote your business respectfully with consideration for other in the meeting. Overselling/spamming is not in the spirit of effective networking and could lead to complaints by other attendees.
  • If, in the opinion of the event organiser, your behaviour is inappropriate during the meeting or you make representations or statements which are inaccurate or misleading, the event organiser may remove you from the meeting without notice.  If you are removed from a meeting for inappropriate behaviour, it is likely that you will not be permitted to join any further meeting and your behaviour may be referred to the Directors of FSB who may wish to review your membership of FSB, if applicable.

What is a Zoom meeting?

Zoom meetings are collaborative events, where all participants can screen share, turn on their video and audio, and see who else is in attendance. In a virtual meeting, we’ll be able to hear and see each other on the call and your FSB meeting facilitator will be able to organise smaller groups using break out rooms.

Using Zoom: Frequently Asked Questions

We understand that video networking and events might be new to you. If it is, we want to assure you that there is no need to be nervous. To help it go as smoothly as a face to face meeting, we’ve answered some frequently asked questions:

How can I access Zoom?

You can use any device with speakers, a microphone and a camera, including tablets, phones, laptops and desktop. Check your device has the right settings and enough battery life before joining an event.

Download the Zoom app for the best user experience, and be sure to use version 5.0 for increased security.

If asked whether you want to open Zoom, click ‘open Zoom’. If asked about cookies, click agree and proceed.

If you’re joining a meeting, sign into the Zoom app and enter the Meeting ID.

For further guidance, visit the Zoom website, or view this video showing how to use Zoom. You can check your connections in advance: view how to join a meeting here.

How do I get a link to the meeting?

The link you will need to join the meeting will be emailed to you shortly before the event is due to start. You don’t have to have a Zoom account to join, but participants do the meeting experience is better with the app. If you have the Zoom app, enter the Meeting ID

Can I use my phone to access the event?

Yes, you can download Zoom for Apple and Android. Ensure the camera is facing towards you so that we can see you, and try to keep the phone still with a tripod or makeshift stand. Connect to Wi-Fi where possible to ensure a stable connection and to avoid any network charges.

Who can I contact if I’m having issues during the event?

An FSB staff member will be facilitating the event to help with getting you into the meeting, and will try to help with any issues. Use the chat feature to ask them a question.

How do I send a message on Zoom?

You can use the chat feature speak to another attendee privately or share a message with everyone. For example, if you have a technical question you may just want to ask the facilitator and not the whole group, or you may want to give your number to someone that you’d like to get in touch with.

Please also use the chat feature to share your details and collate others’ during the meeting. For example, sharing LinkedIn profiles during a networking meeting. Make sure you collect the ones that you need before leaving the meeting as we are unable to share them after the event.