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What legal documentation should I always have access to?

  • Blog
  • 22 November 2016

 All businesses are bound by various laws that not only protect that business and its owners, but also put certain legal requirements in place to protect its staff and property.

We explain which key pieces of documentation you should always have access to when setting up or running a business.

What legal documentation should I always have access to?

Employment Law

Documentation that relates to employment policy, including contracts, grievance and HR procedures, should be maintained. This ensures each employee is protected by an employment contract. It also makes sure you’re able to demonstrate that you have policies in place, which cover different aspects of employment law, in the event of an employment tribunal.

Business Law

All documentation that registers your business, covers the tenancy for your premises, details financial agreements or protects intellectual property, is key to protecting your business, products and services.

In the event that someone infringes on your intellectual property rights, or if, for example, there is a dispute over property your using, having this type of documentation readily available can be invaluable.


Any information, which is provided for tax purposes, should be retained for your records. If you’re ever subjected to a tax investigation, having access to paperwork, such as your past records and tax documentation can make locating and providing the information you’ll need easier.

Health & Safety

Health and safety violations in the UK can see employers being hit with hefty fines. Ensuring you have the correct paperwork to carry out risk assessments, log incidents, and help inform staff about potential risks can go a long way in protecting your staff and your business from accidents happening.

The benefits of correct documentation

FSB members are provided with access to a wealth of online legal information. This includes over 200 factsheets and more than 500 legal documents, which are available in a downloadable format, so members can edit them to suit their specific business needs. This includes:

  • Agreements
  • Contracts
  • Forms
  • Letters
  • Notices 
  • Policies

Members also benefit from a monthly Legal Bulletin, which helps to keep businesses up to date on new legislation and legal developments.

Ensuring you have up-to-date and compliant documentation can be a time-consuming task, but it’s crucial that you have the correct legal documents in place when setting up or running a business.

If you would like to learn more about how we could help with your business’s legal documentation, visit our Online Legal Documents page.

FSB Legal Hub from FSB

Factsheets and downloads for: Employment Law, Taxation Matters, Business Law and Health & Safety information. All free. As well as monthly bulletins.

Find out more